Birth Certificate Registration (Form 1)
जन्म प्रमाण पत्र पंजीकरण (प्रपत्र 1)
यह फॉर्म गाइड हिंदी में पढ़ें (Read in Hindi) →
The fundamental legal identity document required for school admission, passport, and state welfare benefits.
Documents required (आवश्यक दस्तावेज)
- Hospital Discharge Summary / Birth Report
- Parents' Identity Proof (Aadhaar/Voter ID)
- Parents' Address Proof
- Marriage Certificate of Parents (if applicable)
Key details
- Authority: Municipal Corporation / Registrar of Births & Deaths
- Stamp paper / fee: None (Government prescribed fees apply)
- How to submit: Online (CRS Portal / State e-District) or Municipal Ward Office
- Processing time: 7–15 Days
- Official portal: https://crsorgi.gov.in
How to apply
Obtain Institutional Birth Report from Hospital
Collect the official institutional birth discharge slip / Form 2 from the hospital or nursing home where the child was delivered.
Check 21-Day Statutory Reporting Window
Under the Registration of Births and Deaths Act, 1969, births reported within 21 days are registered without delayed registration fees or magistrate orders.
Fill the Prescribed Birth Registration Form (Form 1)
Complete Form 1 entering the child's sex, date of birth, place of birth, parents' full names, Aadhaar numbers, and permanent address.
Submit Application on Civil Registration System (CRS) Portal
Submit via the official CRS portal (crsorgi.gov.in), state e-District portal, or physical counter of the local Municipal Corporation / Gram Panchayat Registrar.
Download Digitally Signed QR-Coded Certificate
Upon verification by the local Registrar of Births and Deaths, download the digitally signed birth certificate bearing a verifiable QR code within 7 to 15 days.
How to fill the form
- Enter child's full legal name (if already named) or leave blank for naming within the statutory one-year naming window.
- Specify child's sex and exact date and time of birth matching hospital medical records.
- Provide father's full name, mother's full name, and their respective 12-digit Aadhaar numbers.
- Enter parents' address at the time of birth and permanent home address with PIN code.
- Attach hospital discharge slip, parents' marriage certificate (if available), and parents' identity/residence proofs.
Common mistakes to avoid
- Spelling parents' names differently from their official Aadhaar, Passport, or 10th certificates.
- Missing the 21-day reporting deadline, requiring delayed registration with Late Fee and Tehsildar / Sub-Divisional Magistrate (SDM) permission.
- Not adding the child's official name within the prescribed timeline, creating difficulties during school admissions.
- Submitting unofficial hospital birth slips without proper registration seals from the attending medical superintendent.
Frequently Asked Questions
- What is the time limit for registering a birth free of cost?
Under Section 13 of the Registration of Births and Deaths Act, births registered within 21 days of occurrence are registered without any late fee.
- What happens if a birth is not registered within 21 days?
Between 21 to 30 days, registration requires a nominal late fee. Between 30 days to 1 year, written permission of the District Registrar is required. After 1 year, an SDM court order is mandatory.
- Can a birth certificate be issued without naming the child initially?
Yes, a birth certificate can initially be issued without a name, and the child's name can be added subsequently within the prescribed statutory period.
- How can I verify the authenticity of a digital birth certificate?
Official birth certificates issued via crsorgi.gov.in or municipal portals contain a verifiable QR code that reveals official registration data when scanned.
- Is a birth certificate mandatory for obtaining an Indian passport and school admission?
Yes, the Birth Certificate is the primary statutory proof of date and place of birth recognized across schools, passport authorities, and government agencies.