Affidavit for Loss of Original Property Title Deeds

मूल संपत्ति दस्तावेज गुमशुदगी शपथ पत्र प्रारूप

यह फॉर्म गाइड हिंदी में पढ़ें (Read in Hindi) →

Mandatory sworn declaration required to obtain certified duplicate sale deeds from the Sub-Registrar after genuine loss.

Documents required (आवश्यक दस्तावेज)

• Police Missing Article Report (NCR / GD Entry)
• Newspaper Publication Clippings (One English & One Vernacular Daily)
• Copy of Previous Registered Sale Deed / Index II
• Identity & Address Proof of Property Owner

Key details

• Authority: Sub-Registrar / Revenue Department / Bank
• Stamp paper / fee: ₹100–₹500 Non-Judicial Stamp Paper with Notary Public Seal
• How to submit: Submitted to Sub-Registrar Office for Certified Copy Application
• Processing time: 7–15 Days
• Official portal: https://services.india.gov.in

How to apply

1. Lodge Police Missing Report (GD)

   Report the loss or misplacement of your original registered property sale deed / title documents at the local police station or through the state police portal to obtain an official General Diary (GD) / Lost Article Report.

2. Publish Public Notice in Two Newspapers

   Publish a formal public missing notice in two widely circulated newspapers (one in English and one in the vernacular language) inviting objections within 15 days.

3. Procure Non-Judicial Stamp Paper

   Purchase non-judicial stamp paper of ₹100 to ₹500 from a licensed vendor or state e-stamping center in the property owner's name.

4. Draft Sworn Title Loss Affidavit

   Draft the affidavit detailing property coordinates, registration book/volume numbers, circumstances of loss, and affirmation that the property is unencumbered.

5. Execute Before Notary Public and Apply for Certified Copy

   Sign the affidavit before a Notary Public. Submit the notarized deed, newspaper clippings, and police report to the Sub-Registrar to apply for a certified copy of the lost deed.

How to fill the form

• In the deponent block, record the property owner's full legal name, father's or spouse's name, PAN card number, and residential address.
• Under property schedule, enter the complete flat/plot number, survey or khasra number, boundaries (North, South, East, West), and measurement.
• In the lost document description, specify the original document type (e.g. Sale Deed / Lease Deed), registered number, book volume, and date of registration.
• Under non-mortgage declaration, declare that the original deed has not been deposited as equitable mortgage or security with any bank or financier.

Common mistakes to avoid

• Failing to lodge an official police missing report / GD before publishing newspaper notices.
• Publishing in only one newspaper; municipal and banking rules strictly mandate notice in two newspapers (one English and one vernacular).
• Omitting the mandatory declaration that the original deed has not been pledged or deposited to secure a bank loan.
• Applying for certified copies without waiting for the mandatory 15-day public objection window to conclude.

Frequently Asked Questions

What stamp paper value is required for an affidavit of lost property deeds?

A non-judicial stamp paper of ₹100 to ₹500 is typically used, depending on state stamp rules.

Why is this affidavit required when applying for a duplicate certified copy?

The Sub-Registrar and banks require formal sworn proof that the original title document is genuinely lost and not fraudulently pledged elsewhere.

How long does the entire duplicate certified copy procedure take?

The complete procedure, including police report, 15-day newspaper notice, and Sub-Registrar inspection, takes approximately 7–15 Days.

Is police report mandatory before executing this affidavit?

Yes, an official police Lost Report / GD reference is an essential statutory prerequisite to establish the bona fide loss of title deeds.

Can property be sold using a certified copy and this affidavit?

Yes, along with the certified copy, original police GD, newspaper notices, and this sworn affidavit, legal title can be substantiated for sale or mortgage.

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