Police Tenant Verification Form
किरायेदार पुलिस सत्यापन प्रपत्र
यह फॉर्म गाइड हिंदी में पढ़ें (Read in Hindi) →
Statutory background verification of tenants to comply with local police regulations and ensure safety.
Documents required (आवश्यक दस्तावेज)
- Tenant's Aadhaar Card / Voter ID
- Tenant's Workplace ID / College ID
- Passport Photos of Tenant & Family Members
- Registered / Notarized Rent Agreement Copy
- Landlord's Identity Proof
Key details
- Authority: Local Police Station / City Police Commissionerate
- Stamp paper / fee: Usually free at the police station and on the state police portal
- How to submit: State Police Citizen Portal (or submit duplicate hardcopy at local Thana)
- Processing time: 3–7 Days for stamp verification receipt
- Official portal: https://cctns.gov.in
How to apply
Download and Print the Tenant Verification Proforma
Obtain the official tenant verification form from FormSutra or your state police citizen portal. Prepare duplicate printouts so that one copy remains with the police station and one acknowledged copy stays with the property owner.
Collect Tenant Identity and Residential Documents
Collect self-attested photocopies of the tenant's Aadhaar card or voter ID, permanent home address proof, and recent passport-size photographs. Also obtain contact details of the tenant's employer or permanent village references.
Complete Landlord and Property Details
Fill in the complete residential address of the rented premises, owner identification particulars, phone numbers, and emergency contact details in the landlord section.
Joint Signing by Owner and Tenant
Both the property owner and the tenant must sign and date the verification declaration. Affix passport photographs of all adult tenants residing in the premises.
Submit at Local Police Station or Online Portal
Submit the completed duplicate forms at the local police station having jurisdiction over the rental property, or upload scanned copies on the state police citizen portal under CCTNS. Obtain a stamped receiving acknowledgment with police GD reference.
How to fill the form
- In the tenant particulars block, enter the tenant's full legal name exactly as shown on their government Aadhaar card or voter ID.
- Under permanent address, write the complete native village, post office, tehsil, district, and state address rather than temporary local addresses.
- Under place of employment, provide the registered office name, supervisor contact number, and official employee identification if available.
- In the co-occupants table, list the full name, age, relationship, and mobile number of every family member or roommate residing in the property.
- In the landlord section, record the exact house number, street, ward, and police station jurisdiction along with your primary mobile number.
Common mistakes to avoid
- Failing to obtain a stamped receiving acknowledgment from the local police station counter as statutory proof of compliance.
- Submitting incomplete tenant permanent addresses without parentage or native district verification details.
- Neglecting to attach passport-size photographs of all adult occupants residing in the rented premises.
- Relying solely on verbal assurances or unverified photocopies without inspecting original tenant identity cards.
Frequently Asked Questions
- Is police tenant verification legally mandatory for landlords?
In many cities and districts, police verification of tenants is made compulsory by an order of the Police Commissioner or District Magistrate, and not reporting can lead to legal action. Rules differ by city, so check with your local police station or your state police citizen portal.
- What is the official police fee for tenant verification?
Police tenant verification is usually free at the police station and on the state police portal (some states may charge a nominal processing fee).
- Can tenant verification be completed online?
Yes, several state police citizen portals and mobile applications allow digital submission of tenant verification forms and document uploads without visiting the station.
- What should the landlord keep as proof after submission?
The landlord must preserve the stamped duplicate receiving copy or the digital acknowledgment slip with the police station reference stamp.
- How long does it take to receive the verified acknowledgment receipt?
A stamped receiving acknowledgment is typically provided across the counter, while background checks generally conclude within 3–7 Days.
Step-by-step guides
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- Domestic Incident Report (DIR Form under DV Act 2005)